The purpose of this memo is to provide districts collecting State Performance Plan and Annual Performance Report (SPP/APR) Indicator data with an update on the data collection timelines for all Indicators. This memo replaces a previously released memo on September 8, 2023, regarding data collection activities starting during the 2024-2025 school year.
The Office of Special Education Planning and Policy Development (SEPP) submits a report, the SPP/APR, to the Office of Special Education Programs (OSEP) each year that details the status of Special Education in the Commonwealth. The SPP/APR includes 17 Indicators of Special Education that measure both performance and compliance under the Individuals with Disabilities Education Act (IDEA).
Indicator data is gathered through different methods throughout the year. Much of the Indicator data that is submitted to the Department of Elementary and Secondary Education (Department) by local education agencies (LEAs) is reported through the state required reporting system. However, there are some Indicators that require LEAs to provide the Department with data that is collected through other sources. Detailed below are other ways that the Department collects Indicator data.
Beginning in 2017, the Department began incorporating certain SPP/APR Indicator data collection activities for LEAs into the Tiered Focused Monitoring review process (now called the Integrated Monitoring Review). This includes Indicators 11 (Child Find/Initial Evaluation), 12 (Part C to B Transition), and 13 (Secondary Transition); this collection is conducted by the Department's Office of Public School Monitoring (PSM). Data collection for compliance Indicators 11, 12, and 13 occur every six years. Additionally, Indicator 8 (Parent Involvement) is included in PSM's Special Education Parent Survey completed every three years. All LEAs follow this cycle, with the exception of any LEA that maintains a daily average enrollment of 50,000 or more students which are monitored on a yearly basis consistent with OSEP's requirement for monitoring. The process for all LEAs going through an Integrated Monitoring Review is as follows:
During their Group A review, LEAs submit data for Indicators 11, 12, and 13 in the school year prior to their onsite visit. This process is explained during a training that occurs each winter.
Indicator 8 survey questions are incorporated into the parent survey that PSM uses as part of its Integrated Monitoring Review process and is provided to families prior to the onsite monitoring visit for each LEA.
Beginning in 2023, the Department ended the Cohort model for data collection for Indicator 7 (Preschool Outcomes) and Indicator 14 (Post-School Outcomes). Therefore, Indicators 7 and 14 are collected on an annual basis by all LEAs.
The process for all LEAs collecting Indicators 7 and 14 will be as follows:
LEAs will enter Indicator 7 data into the Early Childhood Outcomes Survey (ECOS) database. This data must be submitted by July 31 each year. For more information about Indicator 7, please visit the Indicator 7 website, or contact IDEAData@mass.gov
LEAs will collect their Indicator 14 data by surveying their exiters one year after exiting the district. The online survey link is sent by the Department to all LEAs each spring and the data collection period ends in September of each year. For more information about Indicator 14, please visit the Indicator 14 website, or contact IDEAData@mass.gov .
Data for all other indicators (see below) is submitted to the Department through other submission systems. You can find more information about the Reporting Schedules and Documentation on the Data Collection website.
For questions about the SPP/APR or data collection for Indicators 7 and 14, please contact the Office of Special Education Planning and Policy Development at IDEAData@mass.gov or 781-338-3375.
For questions about Indicators 11, 12, and 13, please contact Liza Ahern at Elizabeth.Y.Ahern@mass.gov or 781-338-3729 or review the 2024-2025 Integrated Monitoring Review schedule.
Last Updated: September 25, 2024
Massachusetts Department of Elementary and Secondary Education 135 Santilli Highway, Everett, MA 02149
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