FY2021: Massachusetts 21^st Century Community Learning Centers — Continuation Grant Enhanced Programs for Students on an IEP

Fund Code: 244

Purpose:

This grant program uses federal special education funding to continue to enhance the capacity of existing federal Fund Code (FC) 645 and FC 646 21^st Century Community Learning Centers (CCLC) programs to more effectively include students on Individualized Education Programs (IEPs) into existing programs and services.

Eligibility:

Eligible entities are recipients of a FY2021 Fund Code (FC) 645 Continuation or FC646 Exemplary Programs Grant that also received an FY2020 FC 244 or 245 grant. For a list of eligible entities, see Addendum A — Eligible Entities & Maximum Funding Amounts in the Additional Information section below.

Key Grant Requirements:

• Include students on IEPs into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers with and without disabilities.

• Districts/Schools/Sites must continue to designate a special education liaison to the 21st CCLC program/site to ensure that students on IEPs have full access to the program.

Funding Type:

Federal CFDA: 84.027

Funding:

Approximately $400,000 (plus $30,951 in carryover funds from FY2020)

See Addendum A — Eligible Entities & Maximum Funding Amounts.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available it will be distributed under the same guidelines that appear in this RFP document.

Fund Use:

Funds must be used to support the enhancement of existing 21^st CCLC programs' capacity to fully and appropriately include students on IEPs. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:

• Stipends for special education certified instructional staff;

• Stipends for health care, special education instructional assistants, and/or other qualified support staff;

• Stipends for additional planning time as it relates to inclusion efforts;

• Professional development, technical assistance and/or consultation services
  (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and

• Program or adaptive materials. These materials must be specific to the efforts to fully include students on IEPs.

Note: Supplies should be no more then 10% of the overall budget. Any single item over $500 needs preapproval.

Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as PPE, alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.

Project Duration:

Upon Approval — 8/31/2021

Program Unit:

Office of Student and Family Support

Contact:

Karyl Resnick

Phone Number:

(781) 338-3515

Date Due:

Applications will be accepted on a rolling basis through Friday, January 15, 2021

See Submission Instructions section below for more details.

Required Forms:

Part I Signature Page — One (1) each for continuation and if applicable for carry over funds.

Part II Excel Budget Workbook — One (1) each for continuation and if applicable for carry over funds

Part III — Required Program Information

Emailed per submission instructions below.

Required Forms:

Addendum A — Eligible Entities & Maximum Funding Amounts.

Districts/Schools must designate a special education liaison to the 21^st CCLC program/site to ensure that students on IEPs have full access to the program.

Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on IEPs should be described in the written evaluation.

Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

Grantees may not charge a program fee to students eligible to receive services through these grant funds.

Submission Instructions:

Email the following to cclc@mass.gov

• Part I — Signature page — Scanned copy (Submit 1 for Continuation Funds and if applicable a 2^nd one for carryover funds)

• Excel Workbook in its original excel format (Submit 1 for Continuation Funds and if applicable a 2^nd one for carryover funds)

• Part III Required Program Information

Proposals will be awarded funding if all requirements are met. Note: If an application is not approvable, the applicant will be contacted with directions about additional information needed.

Contact Karyl Resnick with questions.

Once approved, applications will need to be uploaded to EdGrants.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:

FY21 FC244 Enhanced Programs Applicant Name

All required forms should be uploaded / attached in the Attachments List format of the Application Submission. This includes a signed / scanned PDF of Part I / Coversheet with Superintendent's signature as well as Affirmation of Consultation form(s). The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.

Last Updated: November 25, 2020