EdGrants & GEM$: User Guides, Information and Trainings

This is where you can find all information, user guides and trainings related to EdGrants.

• EdGrants Front Office Website

GEM$: User Guides, Information and Trainings

• GEM$ Final Expenditure Report (FER) Slides

EdGrants User Information

• EdGrants: User Security Controls

EdGrants User Guides

• EdGrants Front Office User Guide: Requesting Funds

• EdGrants Front Office User Guide: How to Apply

• EdGrants Front Office User Guide: Amending the Application Submission — Updated 10/10/2018

• EdGrants Front Office User Guide: Filing Final Financial Reports (FR-1)

Interdepartmental Service Agreements (ISAs)

Interdepartmental Service Agreements (ISAs) are contract documents required when Commonwealth Department awards grant funding to another Commonwealth Department (Community Colleges and County Sherriff Departments and MA state agencies).

To ensure allowable fund use, the grantee must obtain approval by the program office. All grants must be submitted in the grants system, including proposed budget line items, prior to the Grants Management office beginning the ISA process with the entity receiving the grant funds. EdGrants requires a crosswalk submission to generate the ISA. GEM$ grants include an ISA crosswalk tab in the application.

Any revisions that impact the object classes would trigger a revised ISA based on the new crosswalk. Once completed ISAs are signed by the applicant and by DESE, the grant will be processed through the DESE fiscal approved step. Keep this workflow in mind and please always respond timely with signed ISAs so we can process your grant and/or revision.

• Grant Amendment vs ISA Amendment (for State Agencies & Correctional Facilities)

• EdGrants ISA Amendment Checklist (for State Colleges/Universities, State Agencies & Correctional Facilities)

• ISA MMARS Timeline (for State Agencies & Correctional Facilities)

• State ISA Grant Amendment Process (for State Agencies & Correctional Facilities)

• Federal ISA Grant Amendment Process (for State Agencies & Correctional Facilities)

Crosswalks — the crosswalk tools are designed to assist in mapping the EdGrants budget against the proper ISA subsidiaries.

• FY2023: ISA Crosswalk Federal & State — State Colleges and Universities

• FY2023: ISA Crosswalk Federal & State — State Agencies & Correctional Facilities
  Please make sure to use the correct tab in the workbook

• FY2024: ISA Crosswalk Federal & State — State Colleges and Universities

• FY2024: ISA Crosswalk Federal & State — State Agencies & Correctional Facilities
  Please ensure to use the correct tab.

EdGrants Trainings

Grants Management offers several opportunities throughout the fiscal year to attend online webinar training sessions to learn how to navigate EdGrants, the Department's online financial system. EdGrants Front Office users responsible for using EdGrants on behalf of their Applicant entity should attend the training sessions.

EdGrants 101 — This training is meant for brand new users as well as those that might need a refresher. It covers the basic start-up of the grant cycle.

These sessions will cover:

• Requesting EdGrants Front Office User Access
• Application Submission
• Submitting Requests for Funds (Payment Requests)
• Overview of amendments
• General use/navigation tips

Request for EdGrants 101

EdGrants 102 — This training focuses on grant activities that occur throughout the grant cycle as well as the grant closeout process.

These sessions will cover:

• How to file financial final reports (FR-1)
• How to access and complete amendments
• Increase/decrease amendments
• General use/navigation tips

Request for EdGrants 102

ISA Webinars — This training will cover the basic start-up of the grant cycle and grant activities that occur throughout the grant cycle as well as the grant closeout process.

• Requesting EdGrants Front Office User Access
• Application Submission
• Crosswalk
• Amendments
• Final Reports

Request for ISA Webinars

Last Updated: August 2, 2024