FY2019: Massachusetts 21^st Century Community Learning Centers - Continuation Grant Enhanced Programs for Students on an IEP

Fund Code: 244

Purpose:

This grant program uses federal special education funding to continue to enhance the capacity of existing federal FC 645 21^st Century Community Learning Centers programs (CCLC) to more effectively include students on Individualized Education Programs (IEP) into existing programs.

Eligibility:

Eligible entities are sites that were recipients of a fiscal year 2017-2018 (FY18) Fund Code (FC) 244 and/or 245 grant, and are eligible for an FY19 FC 645 Continuation Grant. For a list of eligible entities, see Addendum A — Eligible Entities & Maximum Funding Amounts in the Additional Information section below.

Key Grant Requirements:

• Include students on IEPs into an array of activities designed to complement their school-day programs, advance student achievement, and provide opportunities for socializing and participating with peers without disabilities.

• Districts/Schools/Sites must continue to designate a special education liaison to the 21st CCLC program/site to ensure that students on IEPs have full access to the program.

Funding Type:

Federal CFDA: 84.027

Funding:

See Addendum A — Eligible Entities & Maximum Funding Amounts.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use:

Funds must be used to support the enhancement of existing 21^st CCLC programs' capacity to fully and appropriately include students on an IEP. Services must be offered during non-school hours or periods when school is not in session.

Allowable expenses include but may not be limited to:

• Stipends for special education certified instructional staff;

• Stipends for health care, special education instructional assistants, and/or other qualified support staff;

• Stipends for additional planning time as it relates to inclusion efforts;

• Professional development, technical assistance and/or consultation services
  (e.g., proper use of adaptive equipment, language of instruction for students with disabilities, creating an inclusive environment, etc.); and

• Program or adaptive materials. These materials must be specific to the efforts to fully include students on IEPs.

No more than 10% of the budget may be used for program materials. Exceptions to the 10% limit for materials and supplies may be made in instances where specific equipment such as alternative or augmentative communication devices/aids or assistive technology is needed to meet the needs of program participants. In such instances, a justification for the expense must be included.

Indirect costs are not allowed under this grant.

Project Duration:

Upon Approval (No earlier than 9/15/2018) – 8/31/2019

Program Unit:

Office of Student and Family Support

Contact:

Karyl Resnick

Phone Number:

(781) 338-3515

Date Due:

Tuesday, August 21, 2018

See Submission Instructions section below for more details.

The earliest possible start date is September 15, 2018.

Required Forms:

Part I: Signature Page*

Excel Budget Workbook**

Part III — Required Program Information**

Emailed per submission instructions below.

Additional Information:

1. Addendum A — Eligible Districts/Programs and Sites.

2. Districts/Schools must designate a special education liaison to the 21^st CCLC program/site to ensure that students on an IEP have full access to the program.

3. Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

4. Recipients will be required to complete and submit student data forms for all programs and services funded by this grant.

Submission Instructions:

Email the following to cclc@doe.mass.edu by Friday, August 24, 2018:

• Part I — Signature page — Scanned copy
• Excel Workbook in its original excel format.
• Part III Required Program Information

Proposals will be reviewed as they are received. Proposals will be awarded funding if all requirements are met. Note: If an application is not approvable, the applicant will be contacted with direction about additional information needed.

Once approved, applications will be uploaded to EdGrants as described in the submissions instructions section.

Contact Karyl Resnick with questions.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:

FY19 21st CCLC Enhanced Programs for Students on IEPs (Applicant Name)

All required forms should be uploaded / attached in the Attachments List format of the Application Submission. This includes a signed / scanned PDF of Part I / Coversheet with Superintendent's signature as well as Affirmation of Consultation form(s). The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant applications as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.

Last Updated: August 6, 2018