FY2025: Adult Education and Family Literacy Services

Fund Codes: 0340, 0345, 359a

Purpose:

The Massachusetts Department of Elementary and Secondary Education (DESE) will administer the Adult Education and Family Literacy Services continuation grants to Community Adult Learning Centers (fund code 0340/0345/359a) including Outstationing, consistent with Public Law 113-128, Sections 201 through 243, across 16 local workforce development areas for CALCs, as follows:

1. To create a partnership among the Federal Government, States, and localities to provide, on a voluntary basis, adult education (AE) services (ESOL, ABE, pre-ASE, ASE, ADP, family literacy) to:
   1. assist eligible individuals to become literate and obtain the knowledge and skills necessary for employment and economic self-sufficiency;
   2. assist eligible individuals who are parents or family members to obtain the education and skills that—
      1. are necessary to become full partners in the educational development of their children, and
      2. result in sustainable improvements in the economic opportunities for their family;
   3. assist eligible individuals in attaining a secondary school credential and in the transition to postsecondary education and training, including through career pathways; and
   4. assist immigrants and other individuals who are English language learners to—
      1. improve their—
         1. (1) reading, writing, speaking and comprehension skills in English; and
         2. (2) mathematical skills;
      2. acquire an understanding of the American system of government, individual freedom, and responsible citizenship.
   
   
2. To reduce disparity in education by providing, in collaboration with WIOA partners and others, high quality AE programming that provides an inclusive and welcoming environment, rigorous curriculum and instruction, and related services responsive to and supportive of diversity, equity, and inclusion (DEI).
3. To support innovation in the development of AE services to effectively serve eligible individuals most in need of education services in the 16 local workforce development areas through in-person and remote instruction and in coordination and collaboration with WIOA partner services.
4. To improve and accelerate participant outcomes, especially educational functioning level completion, high school equivalency (HSE) credential or high school diploma (ADP) attainment, and enrollment in post-secondary education or training.

The purpose of outstationing is to help eligible individuals access adult education services by assisting MassHire Career Center staff with intake, assessments, and referrals to adult education programs in the local area and educate current students about career center services.

Priorities:

Priority will be given to CALC programs funded in FY24 that successfully met their performance measures.

Eligibility:

FY2025 is a continuation year grant. All recipients awarded through the Adult Education and Family Literacy Services Open and Competitive FY2024–2028 grant funding cycle who received grants in FY2024 are eligible to apply.

Funding Type:

Fund Code 0345: State Line Item 7035-0002
Fund Codes 0340 359a:Federal CFDA 84.002

Federal grant funds must adhere to:

• UGG (2 CFR 200)
• EDGAR As Applicable
• EDGAR General Fiscal Administration 34 CFR Part 76

Funding:

Approximately $55,000,000 is available.

See FY25 Table 1 for fund codes 0345/0340/0359. Grant amounts were determined through a proposal review during the O&C process based on regional allocations, Massachusetts considered the regional educational need, the demand for services, and historical funding and score of the proposal. In addition, funding was adjusted based on increases awarded in FY24. 4.

Programs that have met or exceeded their enrollment target(s) in FY24 will receive increases on their base award. Programs that did not meet their enrollment targets will receive decreases on their base award. See the chart below regarding decreases/increases based onFY24 enrollment targets.

FY24 Average Monthly Enrollment Relative to funded Target		Impact
ESOL	ABE
>100%	>100%	5% increase to FY24 base funding ESOL and/or ABE + eligible increases
95–100%	85–100%	Level funded (FY24 base+ staff/student increase amounts)
70–94%	70–84%	1–3% decrease to base funding
50–69%	50–69%	4–5% decrease to base funding
0–49%	0–49%	Up to 20% decrease to base funding FY25 conditional funding (corrective action plan required)

FY25 is the second year of funding for the 5-year funding cycle FY24–28.

Funding is subject to state and federal appropriation.

This RFP is the governing document for these grant funds.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available it will be distributed under the same guidelines that appear in this RFP document.

Fund Use:

Funds must be used in accordance with FY24-FY28 Massachusetts Policies for Effective Adult Education in Community Adult Learning Centers and Correctional Institutions to provide adult education to eligible students; eligible students are:

• are at least 16 years of age;

• are not enrolled or required to be enrolled in secondary school under state law; and

• do not have a secondary school diploma or its recognized equivalent and have not achieved an equivalent level of education; or are basic skills deficient; or are English language learners.

Students under 18 must provide a letter of withdrawal from the local school district in order to enroll in the program. Students who are home schooled must provide a letter from the local school district stating that they are not enrolled.

As defined by the Code of Federal Regulations, 34 CFR §463.25 and §463.26, not less than 95 percent of funds must be spent on adult education direct services and literacy activities. If awarded, programs may negotiate on an individual basis with DESE to determine an adequate level of funds for non-instructional purposes by submitting a written request and rationale annually with their continuation applications. Administrative costs must be reasonable, necessary, and allocable.

Adult Education and Family Literacy Services is a restricted rate program that is subject to a statutory "supplement not supplant" restriction. For this competition, applicants may include indirect cost rates to recover certain business-related expenses necessary to support the proposed services.

• Local Education Agencies (LEA) may apply their district rate .

• A non-LEA that has a current federally approved restricted indirect cost rate may use that rate.

• A non-LEA must reapply to DESE for FY25 and annually through the grant cycle (2 CFR 200.332).

Project Duration:

Upon Approval* – 6/30/2025

* Grant start date cannot be prior to DESE receiving a substantially approvable Application Submission as directed in this RFP's Submission Instructions. Goods and Services cannot be procured prior to Grants receiving and approving an application submission. Funds cannot exceed the project duration end date.

Program Unit:

Adult and Community Learning Services (ACLS)

Contact:

Jolanta Conway

Date Due:

Monday, June 7^th, 2024

Proposals must be submitted into GEM$ by 5:00 p.m. Eastern on the date due.

GEM$ submission at the LEA Fiscal Representative Approved level feature will be locked on June 7^th and programs will have to submit a written request to Wyvonne Stevens-Carter to open the portal if they submit after June 7^th.

Additional Information:

Indirect Cost application

• A non-LEA must reapply to DESE for FY25 and annually through the grant cycle (2 CFR 200.332).

State Director's Letter

All grants issued to state colleges/universities or state agencies must have an executed ISA in GEM$.

Grant Amendment vs ISA Amendment (for State Agencies & Correctional Facilities)

ISA MMARS Timeline (for State Agencies & Correctional Facilities)

State ISA Grant Amendment Process (for State Agencies & Correctional Facilities)

Federal ISA Grant Amendment Process (for State Agencies & Correctional Facilities)

Submission Instructions:

The FY2025 0345, 0340, 359a Adult Education and Family Literacy Services will be submitted in our new GEM$ system. GEM$ is a cloud-based fiscal and program management grant system.

Grants for Education Management System (GEM$)

Please Note: Grant Submission at the LEA level requires roles to be established for Grant writer for the specific fund code, LEA fiscal for financial review/approval, and Superintendent/Chief Executive sign off. All these roles should be established prior to the grant due date and all appropriate forms should be either uploaded to GEM$, maintained at the LEA level or sent in to the DESE RFP contact as described on the individual forms. The user guidance documents and forms are found on the GEM$ homepage under DESE Resources. These forms can be accessed without logging in to the system.

Last Updated: August 29, 2024