FY2023: 21^st CCLC Summer Enhancement / Pilot Summer Internship Project Grant

Fund Code: 644

Purpose:

The purpose of this federally-funded targeted 21^st Century Community Learning Centers (CCLC) Summer Enhancement Grant is to:

1. Pilot a summer internship program to support high school (HS) and college students interested in the education field in gaining valuable experience and professional development while supporting outcomes for K–8 students in current 21^st CCLC schools/sites. (Please note: May support a combination of HS and college interns but cannot support college interns only.)

2. Increase access to high quality academically enriching summer programming that expands access to innovative programs that serve both the academic and social emotional learning needs of students.

Priorities:

The overall priorities for this grant include to:

• Develop systems of support that are culturally relevant, and leverage the knowledge, strengths, and assets of students, families, educators, and the community.
• Provide a blended approach of hands-on academic learning and enrichment that will support reengaging and increasing student motivation to learn.
• Support the successful transition of students into elementary (including kindergarten), middle and/or high school.
• Develop strong collaboration and partnerships for planning and implementation in order to align and leverage resources, improve program quality, and develop shared outcomes for success.
• Support the well-being of students, staff, and families.

Competitive priority will also be given to districts and schools in chronically underperforming status.

Internship Priorities include to:

• Support future educators in developing skills helpful to entering and succeeding in the teaching profession.
• Address the diversity gap in education by preparing a future of diverse educators to be successful and interested in in the education field.
• Create a planning/outreach team that includes at minimum: 21^st CCLC coordinator, high school representative (guidance counselor, career/vocational ed., internship coordinator, etc.), and other related district/school positions.
• Identify and support a program lead responsible for student intern recruitment, student internship placement, the monitoring of student progress throughout the internship, and professional development delivery to student interns.
• Manage the fiscal responsibility of ensuring that students earn a stipend or wages for their participation as student interns.

Grant Requirements:

Offer a minimum of 120 total hours of programming for at least 4 days/week during the summer.

• All programs are expected to create an environment that is culturally responsive and inclusive of students of all ability levels.
• Programs must commit to enrolling students to attend the full duration of the summer program. On average, students must attend a minimum of 80 percent of the total hours offered to them.
• Programs must address the academic and social-emotional learning (SEL) needs of students through engaging, hands-on, interactive, and relevant programming.
• The district/site(s) must commit to participating in an evaluation component to measure the impact of the program.

Eligibility:

All current recipients of a fiscal year (FY) 2022 (FC 645, FC 646, or FC 647) Out-of-School Time (OST) or Expanded Learning Time (ELT) grant are eligible to apply. All ELT sites interested in developing or enhancing an existing summer program may choose to offer programming to a subset of students that attend or will be attending the school.

Funding Type:

Federal CFDA 84.287

Funding:

Approximately $500,000 is available

Grantees may apply for up to $35,000 for the Internship Pilot (a) to work with up to 10 interns and up to $20,000/site for Increased Access (b) for up to three schools/sites.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding becomes available it will be distributed under the same guidelines that appear in this RFP document.

Fund Use:

Funds must be used solely to support the priorities of the Summer Enhancement Grant.

Funds may be used to compensate student interns at a rate that is at least comparable with minimum wage.

Funds may be used to support a summer internship coordinator.

Programming materials and supplies should be limited to 20 percent of the total budget. This includes funds to purchase Personal Protective Equipment (PPE) and other supplies that provide a safe and healthy environment.

Funds allocated under this federally-funded grant program may be used only to supplement, not supplant, funds that local educational agencies, schools, and community-based organizations would otherwise expend for extended learning opportunities.

Funding may not be used to support required summer school or summer school like models.

Students being served by these funds cannot be charged to participate.

Project Duration:

Upon approval (no earlier than 07/01/2022) – 08/31/2022

Program Unit:

Student and Family Support

Contact:

Karyl Resnick

Phone Number:

(781) 338-3515

Date Due:

Wednesday, April 6, 2022

Required Forms:

• Part I — General — Program Unit Signature Page — (Standard Contract Form and Application for Program Grants)

• Part II — Budget Detail Pages

• Part III — Required Program Information

Additional Information:

Recipients will be required to complete and submit student data for all programs and services funded by this grant.

Recipients will be required to utilize the Survey of Academic and Youth Outcomes (SAYO) for all students served by these funds. Any accommodations or modifications to the SAYO administration for students on an IEP should be described in the written evaluation.

Summer Internship Coordinators that do not have previous experience recruiting or supervising interns will be required to participate in the following:

• Four-session 1.5 hour virtual training sessions designed to prepare leaders to hire and supervise summer interns. The training sessions will be on Monday May 2^nd, 9^th, 16^th & 23^rd 11:00–12:30
• Optional coaching session with NIOST during the summer
• On-site program observation by NIOST with debrief

All funded programs will be required to participate in a post-summer feedback (group meeting) on benefits and/or challenges.

Budget/Budget Narrative

• Use the Part II — Budget (II-A) and Budget Narrative (II-B) Excel Workbook provided in the Funding Opportunity RFP's Required Forms section.

Program Expenditures

In constructing the budget, please note that all costs must be reasonable and necessary to implement the program activities. Applicants must complete both a budget and a budget narrative that demonstrates a clear connection to the proposed programming outlined in Part III Required Program Information. Rental of space, cash stipends to students to attend the program, cell phones, telephone and utilities, overhead costs and the purchase of materials that are used during the school day are not allowable expenses under this grant. Note: If you plan to use funds to hire contracted providers you must include a detailed budget and narrative for each contractor.

Submission Instructions:

Email completed applications and all required documents and a scanned copy of the Part I Signature Page to cclc@doe.mass.edu .

Upon award, recipients will be required to enter the approved budget in EdGrants and upload required documents. Grant recipients will be contacted with further instructions on the process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

For information on upcoming EdGrants webinar trainings email EdGrants@doe.mass.edu .

Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.

Last Updated: March 1, 2022