FY2022: COVID-19 Summer Programming Reimbursement

Fund Code: 437

Purpose:

The purpose of this state grant is to reimburse public school districts for the costs of summer school and other summer programming (for expenses or obligations incurred April – September 2021) intended to remedy and reverse COVID-19 pandemic-related learning loss.

Priorities:

If more funding is requested than available,

• Priority will be given to reimburse costs first for any services related to mental health

• issues facing students returning to in-person after remote or hybrid learning, including efforts to improve student socialization skills weakened by isolation, ensuring access to social services, mental health, and behavioral health resources to address the potential trauma and other effects of the pandemic on students; and

• Priority will also be given to districts and schools in chronically underperforming status.

Eligibility:

Massachusetts public school districts, including charters and collaboratives.

Funding Type:

State

Funding:

Approximately $15,000,000 is available through state FY2022 budget line item 7061-0027.

Applicants must request a minimum of $10,000 and a maximum of up to $200,000 as reimbursement for summer programming costs. Districts with any schools in chronically underperforming status or that serve high numbers of students designated economically disadvantaged (approximately 50% or more) may request to exceed maximum and Department will confirm if it can be met. Request should be aligned with size of district and scope of summer programming. Note: As these are state funds, reimbursement requests can supplant federal or state funding already awarded from flexible federal grants (except for any required set asides for summer 2021 programming) but should not supplant funding already awarded by the Department for summer 2021 through fund codes 120, 121, 530 , 528 , 525 , 527 , 644 , 645, 646 , 647 and 336-613 .

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more is requested than available, the approved amount for each applicant may be less than the amount requested. If more funding becomes available, it will be distributed under the same guidelines that appear in this RFP document.

Fund Use:

Funds must be used in alignment with the purpose and priorities outlined and as described in a budget, budget narrative, and required program information that is submitted to the Department of Elementary and Secondary Education's (Department's) Office of Student and Family Support. Indirect and equipment costs are not allowed. More details provided in Part III — Required Program Information (see Required Forms section below).

Note: Assistance funded by this item shall only be available on a one-time non-recurring basis. No funds distributed from this item to a municipality or regional school district shall be considered base aid in fiscal year 2023. Any funds distributed from this item to a city, town or regional school district shall be deposited and held in a separate account and shall be expended by the school committee of such city, town or regional district without further appropriation, not withstanding any general or special law to the contrary.

Project Duration:

Upon Approval – June 30, 2022 (Summer preparation and follow-up and programming incurred from 4/1/2021 – 9/30/2021)

Program Unit:

Office of Student and Family Support

Contact:

Allison Smith

Date Due:

Indication of Interest/Intent: November 5, 2021
Full Application: November 30, 2021

Required Forms:

• Indication of Interest/Intent

• Part I — General Program Unit Signature Page (Standard Contract Form and Application for Program Grants)

• Part II — Budget Workbook (for planning purposes — final budget to be entered directly into EdGrants)

• Part III — Required Program Information

Additional Information:

A follow-up information request specifically on outcomes related to mental/behavioral health may be sent by Department and due winter 2022 for legislatively required reporting.

Submission Instructions:

Submit the following required information:

Indication of Interest/Intent (due November 5, 2021)

After the Indication of Interest/Intent has been submitted, please submit remaining required grant materials through EdGrants (by November 30, 2021), after confirmation email in mid to late October from Department.

• Please carefully review and follow the instructions below to submit all required grant materials through EdGrants. Please register to and create projects under the following funding opportunity: DESE - FY22 Fund Code 437 - COVID-19 Summer Programming Reimbursement (State) ENT/ALL

• The following should be in the Attachments List formlet of the Application Submission in EdGrants: Signed / scanned PDF of Part I / Coversheet with Superintendent/Charter Leader's signature, Part III — Program Information, and copy of the Part II — Budget Workbook used for planning. The final budget the applicant is requesting will be entered directly into EdGrants in the Budget Entry form.

• For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

• Please note: It is up to the district to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.

Last Updated: October 22, 2021