FY2020: Massachusetts 21^st Century Community Learning Centers Program -Continuation Grant

Fund Code: 645

Purpose:

The purpose of this continuation grant program is to continue to support the implementation of academically enriching programming implemented during out-of-school time (OST) and/or through an extended school day/year (ELT) that helps to close proficiency and opportunity gaps, increases student engagement, and supports college and career readiness and success.

Priorities:

The main priority of this grant is to continue to implement interactive, relevant, and engaging teaching and learning that meets the specific academic, social and emotional learning, and developmental needs of students, and is aligned to the Department of Elementary and Secondary Education's (Department) goals and strategies .

The Department's overarching priorities for supporting additional time through this grant, include:

• Using more time to deepen student learning by implementing innovative teaching and learning strategies that are multi-disciplinary, cross curricular, and support students in all developmental areas (academic, social and emotional, civic, wellness, etc.).

• Using more time to implement well rounded programming that includes but is not limited to project-based learning, media technology, health and wellness, arts and music, Science Technology Engineering and Mathematics (STEM), and other academic enrichment programming that addresses student needs and interests.

• Using data effectively in designing programming that addresses student needs and interests and in demonstrating continuous program improvement efforts.

• Using more time to provide additional opportunities for adults (including school staff, program providers, and partners) to participate in collaborative planning and professional development that supports desired student outcomes.

• Supporting the development of systems of support and programming that are culturally relevant, and leverages the knowledge, strengths, and assets of students, families, educators, and the community.

• Demonstrating that the activities proposed are not otherwise accessible to students who would be served, and/or would expand access to high-quality services in the community.

• Developing engaging summer programming that helps prevent and address the summer learning slide and helps students transition successfully into elementary, middle, high, and post secondary schools.

• Developing effective family engagement strategies that are culturally responsive, collaborative, and demonstrates an understanding of different languages, norms, and values with a goal of contributing to improved student outcomes in all developmental areas as described above.

• Developing sustainable models for supporting additional quality learning time.

Additional priorities for 21^st CCLC Promising, Practitioner, and Demonstration sites include:

• Expanding and enhancing a statewide network of 21^st CCLC Promising, Practitioner and Demonstration sites that provide mentoring, coaching, peer support, training, and technical assistance.

• Contributing to the development and implementation of the 21^st CCLC statewide regional networks.

Eligibility:

Sites awarded a competitive grant funding through 21^st Century Community Learning Centers (21^st CCLC) Fund Code (FC) 647 grants for new sites in Fiscal Year 2017-2018 (FY18) and FY19 and for sites awarded a competitive 21^st CCLC Exemplary Programs Grant through FC 646 in FY18 or FY19.

For a list of eligible entities, see Addendum A — Eligible Entities & Maximum Funding Amounts (in the Required Forms section).

Key Grant Requirements:

Throughout the duration of the grant, recipients are required to continue to meet the key requirements outlined in the original grant application and Addendum B.

Additionally, recipients may set aside funds to:

• cover hotel costs for staff to attend December 2019 seminar series at Devens Commons;
• attend the two-day 21^st CCLC Summer Institute typically held in July 2020, sponsored by the U.S. Department of Education. Please note: This is the only staff level out of state conference travel allowable under this grant.
• Out of state travel related to student field trips must receive prior approval by the DESE 21^st CCLC Coordinator.

Funding Type:

Federal CFDA: 84.027

Funding:

Approximately $10,835,289 is available.

See Addendum A — Eligible Entities & Maximum Funding Amounts.

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use:

• Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time supported through this grant.

• These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, summer school, etc.).

• It is expected that applicants will use the funds from this grant to support enhanced or new services for students. Sites are expected to continue to implement program components that align to the grant priorities. It is expected that grantees are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

• Unless otherwise approved no more than 22.5% of the total budget may be used for program coordination and administration; and no more than 10% of the total budget may be used for program materials. All contracted providers must be held to the same budgetary guidelines. Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate. Non-school districts must have applied for and received an approved FY19 rate in order to budget for indirect costs.

• Indirect costs are not allowed for sites that were recipients of an FY18 or FY19 FC 646 grant.

Project Duration:

No earlier than 9/1/2019 – 8/31/2020 Upon approval application must be uploaded to EdGrants. The start date will be based on when it is entered in EdGrants.

Program Unit:

Office of Student and Family Support

Contact:

Karyl Resnick or Allison Smith

Phone Number:

Karyl Resnick (781) 338-3515 / Allison Smith 781-338-3232

Date Due:

Due on or before Friday August 9, 2019

• Part IIIA Required Program Information (ELT & OST) along with all other required forms.
• Budget workbooks —

Once approved, applications and budgets must be uploaded to EdGrants as described in the submissions instructions section below.

Note: The start date will be based on when it is entered in EdGrants.

Proposals will be awarded funding if all requirements are met. Note: If an application is not approvable, the applicant will be contacted with direction about additional information needed.

Contact Karyl Resnick or Allison Smith with questions or any requests for extensions.

The earliest possible start date is September 1, 2019.

Required Forms:

Part I: Signature Page

Excel Budget Workbook

Part III — Required Program Information

 

Addendums

B -Requirements and Assurances

Once approved, the Part I signature page, Part IIIA and Addendum B will need to be uploaded and the approved budget entered into EdGrants.

See submission instructions section below for more details.

Additional Information:

Addendum A — FY20 Eligible Entities & Maximum Funding Amounts

Consultation with Public/Private Schools - Applicants are required to continue to consult in a timely and meaningful way with local private school administrators about their students' needs and how those needs can be addressed via the 21^st CCLC program. Applicants must provide equitable services to public/private school students and their families, if those students are part of the target population. Grantees are required to keep documentation on file regarding annual consultation with private schools.

Proposal pages must be numbered, single-spaced, with a one-inch margin. The font should be Arial and the size should be no smaller than 11-point type.

Submission Instructions:

Please submit information as noted below:

Email the following to cclc@doe.mass.edu by Friday, August 9, 2019:

• Excel Workbook in its original excel format.
• Part IIIA
• Addendum B — Signed Scanned copy

Once the continuation grant has been approved grantees must submit all required grant materials through EdGrants. The start date will be based on when it is entered in EdGrants.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:

Applicant name- FY20 FC645 21^st CCLC Continuation Grant.

All required forms should be uploaded / attached in the Attachments List format of the Application Submission. This includes a signed / scanned PDF of Part I Coversheet with Superintendent's signature and Addendum B with required signatures. The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides and Information.

Please note: It is up to the applicant to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.

Last Updated: July 11, 2019