Federal Grant Programs Monitoring

Every six years, each school district in the Commonwealth is scheduled for a program monitoring review of their Title IA, Title IIA, Title IIIA, and Title IVA federal grant programs authorized by the Every Student Succeeds Act (ESSA). Note that districts undergo a review of these programs in the same year they are scheduled for Integrated Monitoring Review of other federal grant programs and state requirements by the Public School Monitoring group (PSM) at the Department. The timing of action steps for ESSA grant monitoring by the Federal Grant Programs group is as follows:

At the beginning of the school year, the district receives notification of federal grant monitoring by email with links to the monitoring manual, upcoming webinar on how to prepare, and contact information for questions and guidance.
Mid-school year (mid to late January), the district submits required documents to the Department for review.
Late winter and early spring, the Department reviews submitted documentation, communicates any follow-up requests for additional information, and arranges follow-up communications and/or visits as needed.
Before the end of the school year, districts with findings of non-compliance are issued a report of findings and required actions to meet program requirements.
By early fall of the next school year, districts with findings address areas of non-compliance and provide required documentation to demonstrate completion of required actions.

The information below is arranged for the purpose of collecting and organizing documentation for Title IA, Title IIA, Title IIIA, and Title IVA grant program monitoring; however, even if a district is not scheduled for a monitoring review they may be of assistance in operating an effective program.