FY2021: Massachusetts 21^st Century Community Learning Centers Program (21CCLC) — Continuation Grant

Fund Code: 645

Purpose:

The purpose of this grant program is to continue to support the implementation of academically enriching programming implemented during out-of-school time (OST) and/or through extended learning time (ELT) that helps to close proficiency and opportunity gaps, increase student engagement, and support college and career readiness and success in sites previously awarded competitive grant funding during Fiscal Year (FY) 2019 or FY2020.

Priorities:

The main priority of this grant is to continue to implement interactive, relevant, and engaging teaching and learning that meets the specific academic, social and emotional learning, and developmental needs of students, and is aligned to the Department of Elementary and Secondary Education's (Department) Commissioner's Report to the Board: Our Way Forward For Massachusetts K-12 Public Education .

The Department's overarching priorities for supporting additional time through this grant, include:

• Using more time to deepen student learning by implementing innovative teaching and learning strategies that are multi-disciplinary, cross curricular, and support students in all developmental areas (academic, social and emotional, civic, wellness, etc.).

• Using more time to implement well rounded programming that includes but is not limited to project-based learning, media technology, health and wellness, arts and music, Science, Technology Engineering, and Mathematics (STEM), and other academic enrichment programming that addresses student needs and interests.

• Using data effectively in designing programming that addresses student needs and interests, and in demonstrating continuous program improvement efforts.

• Using more time to provide additional opportunities for adults (including school staff, program providers, and partners) to participate in collaborative planning and professional development that supports desired student outcomes.

• Supporting the development of systems of support and programming that are culturally relevant, and that leverage the knowledge, strengths, and assets of students, families, educators, and the community.

• Demonstrating that the activities proposed are not otherwise accessible to students who would be served, and/or would expand access to high-quality services in the community.

• Developing engaging summer programming that helps prevent and address the summer learning slide and helps students transition successfully into elementary, middle, high, and post-secondary schools.

• Developing effective family engagement strategies that are culturally responsive, collaborative, and demonstrate an understanding of different languages, norms, and values with a goal of contributing to improved student outcomes in all developmental areas as described above.

• Developing sustainable models for supporting additional quality learning time.

Additional priorities for Exemplary Programs (Promising, Practitioner, and Demonstration sites) include:

• Expanding and enhancing a statewide network that provide mentoring, coaching, peer support, training, and technical assistance.

• Contributing to the development and implementation of the 21st CCLC statewide regional networks.

Eligibility:

Eligible entities are recipients of a 21^st CCLC Fund Code (FC) 647 grant for new sites in FY2019 and FY2020 and for sites awarded a competitive 21^st CCLC Exemplary Programs Grant through FC 646 in FY2019 or FY2020. For a list of eligible entities, see Addendum A: Maximum Funding Amounts and Eligible Sites (in the Additional Information section).

Key Grant Requirements:

Throughout the duration of the grant, recipients are required to continue to meet the key requirements outlined in the original grant application and Addendum B: Grant Requirements and Assurances.

Funding Type:

Federal CFDA: 84.027

Funding:

A total of approximately $11,450,784 is available.

For this continuation grant, each site is eligible for the same amount (level funding) that they received during the competitive grant award year for that site. For amounts per site and totals per grantee, see Addendum A: Maximum Funding Amounts and Eligible Sites (in the Additional Information section).

Funding is contingent upon availability. All dollar amounts listed are estimated/approximate and are subject to change. If more funding is to become available it will be distributed under the same guideline as listed in the initial RFP document.

Fund Use:

• Funds may be used to support salaries, stipends, contracts, instructional materials, and other expenses associated with implementing additional time supported through this grant.

• These funds may not be used to supplant existing, currently funded costs, which would otherwise be funded (in the absence of these grant funds) from other sources (e.g., current salary levels, current transportation costs, instructional materials already being used during the school day, summer school, etc.).

• It is expected that applicants will use the funds from this grant to support enhanced or new services for students. Sites are expected to continue to continue to offer programming that meets grant priorities' is expected that grantees are developing plans to ensure that the activities and initiatives that are supported through these funds will be sustained beyond the grant period.

• Unless otherwise approved no more than 22.5% of the total budget may be used for program coordination and administration; and no more than 10% of the total budget may be used for program materials. All contracted providers must be held to the same budgetary guidelines.

• Districts or agencies including indirect costs in their budget proposals may use their most recently approved indirect cost rates. However, the maximum rate that can be charged to this grant is 5.0% regardless of the approved indirect rate. Non-school districts must have applied for and received an approved FY2021 rate in order to budget for indirect costs.

• Indirect costs are not allowed for sites that were recipients of an FC 646 grant.

• Funds may be used to support the purchase of Personal Protective Equipment (PPE) to support the safety of students and staff.

Project Duration:

Upon Approval (No earlier than 09/01/2020) – 08/31/2021

Program Unit:

Office of Student and Family Support

Contact:

Karyl Resnick

Phone Number:

Karyl Resnick (781) 338-3515

Date Due:

All required forms (see Required Forms and Submission Instructions sections) are due on or before Friday, August 21, 2020.

Once approved, applications and budgets must be uploaded to EdGrants as described in the submissions instructions section below.

Proposals will be awarded funding if all requirements are met. Note: If an application is not approvable, the applicant will be contacted with direction about additional information needed.

Contact Karyl Resnick with questions or any requests for extensions.

The earliest possible start date is September 1, 2020

Required Forms:

Part I — General — Program Unit Signature Page — (Standard Contract Form and Application for Program Grants)

Part II — Excel Budget Workbook

Part III — Required Program Information

Addendum B: Grant Requirements and Assurances (with electronic signatures)

Once approved by Department 21^st CCLC program staff, the Part I signature page, Part III and Addendum B will need to be uploaded and the approved budget entered into EdGrants. See submission instructions section below for more details.

Additional Information:

Addendum A: Maximum Funding Amounts and Eligible Sites

Submission Instructions:

Please submit information as noted below:

Email the following to cclc@doe.mass.edu by Friday, August 21, 2020:

• Part I: Signature Page — signed scanned copy
• Part II: Excel Budget Workbook — in its original excel format.
• Part III — Required Program Information
• Addendum B: Grant Requirements and Assurances with electronic signature.

Once the continuation grant has been approved by Department 21^st CCLC program staff, grantees must submit all required grant materials through EdGrants.

In EdGrants, districts are required to create and name the project. Please use the following naming convention for your "Applicant Project Name" in EdGrants:

FY21 FC645 21^st CCLC Continuation Grant (Applicant Name)

All required forms should be uploaded / attached in the Attachments List form of the Application Submission. This includes a signed / scanned PDF of Part I Signature Page with Superintendent's signature and Addendum B with required signatures. The final budget the applicant is requesting will be entered directly into EdGrants as part of the application submission process.

For Guidance Documents regarding EdGrants, visit EdGrants: User Guides, Information and Trainings.

Please note: It is up to the applicant to determine who they want to add as EdGrants Front Office users in order to submit grant application as well as payment request information. Please review the EdGrants: User Security Controls to make informed decisions regarding assigning your district level users.

Last Updated: August 13, 2020